Administrative Assistant - 1 year contract

Administrative Assistant Description:

  • Responsible for providing administrative support within Business Operations for multiple Gas and Electric Distribution Field Leaders at various locations.

  • The Administrative Assistant may be working in these areas:
    Gas and Electric Distribution support, Field Manager support or special projects.

Administrative Assistant Duties:

  • Payroll duties (correcting system interface errors (IDOCs) and releasing timesheets)
  • Equivalent Straight Time charging, posting and distribution per the Union Working Agreement
  • Accounts Payable activities including creation and processing of Purchase Requisitions
  • Purchase card reconciliation
  • 664 Processing for MDOT compliance
  • Check requests
  • Mail sorting and distribution
  • Other similar or related duties
  • May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
  • Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements.
  • Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position.
  • The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.

Administrative Assistant Skills Required:

  • Microsoft Word
  • Excel
  • Access
  • Outlook email system
  • Detail oriented
  • Highly motivated
  • Well-organized
  • Team oriented
  • Attitude and aptitude to learn new skills and perform new responsibilities

Administrative Assistant Skills Preferred:

  • SAP Front/Back Office
  • Plotter operation
  • Scanner operation

Experience Preferred:

  • Some work experience in an administrative or clerical role
  • Experience with SAP would be an asset
  • Strong customer service background

Education Required:

  • High School degree or equivalent

Education Preferred:

  • Some college

Other Information:

  • May require lifting and/or carrying heavy loads (Approx. 5-35lbs)
  • May require travel
  • May require overtime

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